Privacy Policy

To help you understand how your personal data is being processed has set out in its data protection notice what information it holds, why it is required, the legal basis for processing and who that data may be passed to. You can also find out how your information is secured and how long it will be retained. Our notices:

Google Analytics

We use Google Analytics to collect anonymised data on people who are visiting our website.

Click here for an overview of privacy at Google.

Mailing list

When you sign up to our mailing list, the categories of personal data that we will be using for this service is:

Name
Email address

You do not need to sign up to the mailing list to receive #NotTheOne resources.

Why do we collect this information?

We collect data on individuals for the following main reasons:

To be able to communicate with people who are using the #NotTheOne resources
To send relevant and necessary information regarding forthcoming activities as well as marketing communications
For research and evaluation purposes. By signing up to our mailing list, we may ask you to complete surveys or provide feedback so we can understand how #NotTheOne resources are being used and what improvements we could make.

What is the legal basis for collecting this data?

The legal basis for processing the use of photographs and marketing communications is Consent.
We do not process any data without explicit consent from the parent/guardian for children aged 16 and under who are still in compulsory education.

How will South Wales Police and the Wales Violence Prevention Unit process the data?

South Wales Police and the Wales Violence Prevention Unit will use information collected to provide you with information about South Wales Police and the Wales Violence Prevention Unit and to send you marketing materials about available opportunities where you have opted in to receive such communications.
The Wales Violence Prevention Unit may use this information to create a database of people who are interested in the #NotTheOne campaign. Access to this information is restricted to Wales Violence Prevention Unit and South Wales Police members of staff and third parties contracted to deliver activities.
The data is collected via and stored in Mailchimp. Email marketing will be sent via Mailchimp. When sending emails, Mailchimp automatically place single pixel gifs, also known as web beacons. These are tiny graphic files that contain unique identifiers that enable Mailchimp to recognise when a Contact has opened an email or clicked certain links. These technologies record each Contact’s email address, IP address, date, and time associated with each open and click for a campaign. For more information, please read MailChimp’s cookie policy.
All internal and external reporting which utilises the collected data, does so in an aggregated fashion, meaning that only totals are shown, so individuals’ data is never disclosed within a report.

How long will South Wales Police and the Wales Violence Prevention Unit retain the information?

In line with the Data Protection Act 2018 and UK GDPR will only keep data for as long as we need it. We will review the data we hold every year and remove any data we no longer need.

Is personal data transferred outside of the EU?

Personal data (name, email address,) is held in Mailchimp. Mailchimp will process and hold data within the United States.

What are my rights?

Under the GDPR you have rights relating to your personal data which could include: to object to the processing of your personal information, to access, to rectify, to erase, to restrict and to port your personal information.

Please contact communications@south-wales.police.uk to make the request.

Security of data

Data protection legislation requires South Wales Police and the Wales Violence Prevention Unit to keep your information secure. This means that your confidentiality will be respected, and all appropriate measures will be taken to prevent unauthorised access and disclosure. Only members of staff who need access to relevant parts of your information will be authorised to do so. All personal data which is stored electronically will be subject to password and/or other security restrictions, while paper files will be stored in secure areas with controlled access.

Some processing of data may be undertaken on the behalf of South Wales Police and the Wales Violence Prevention Unit by an organisation contracted for that purpose. Organisations processing personal data on behalf of the programme will be bound by a Data Processing Agreement which will outline their obligation to process personal data in accordance with all Data Protection legislation.

How do I complain?

If you are unhappy with the way in which your personal data has been processed you may in the first instance contact communications@south-wales.police.uk.

If you remain dissatisfied, then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at:

Information Commissioner’s Office

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF